Monthly Financial Reports - December 2024

ARKANSAS VALLEY AMBULANCE DISTRICT
CASH POSITION
YEAR TO DATE AS OF DECEMBER 31, 2024

Account Activity Item Description	Operating Checking Bank	Emergency Checking Bank	Reserve Checking Bank	Saving's Reserve	TOTALS ALL ACCOUNTS
BEGINNING BALANCE PER BANK	$14,221	$575	$14,319	$79,648	$108,763
YTD Credits	198,653	29,543	225,002	452,272	905,470
YTD Debits	-194,368	-20,537	-228,154	-515,583	-958,642
YTD Balance	18,506	9,581	11,167	16,337	55,591
Transfers	0	0	0	0	0
YTD Balance Less Outstanding Checks	18,506	9,581	11,167	16,337	55,591
Restricted Cash - Capital			-11,167		-11,167
Adjusted Balance Less Restricted Cash	18,506	9,581	0	16,337	44,424

ARKANSAS VALLEY AMBULANCE DISTRICT
FUND/PROJECT ALLOCATION OF AVAILABLE BALANCES
YEAR TO DATE (YTD) AS OF DECEMBER 31, 2024
Unaudited

Account Activity item Description	General	Capital	Totals/All Funds
Beginning Funds Available	$94,444	$14,319	$108,763
YTD Property Taxes Received	280,314	0	280,314
YTD Specific Ownership Taxes Received	30,827	0	30,827
YTD Ambulance Service Fees Received	44,877	0	44,877
YTD Interest Received	742	0	742
Deposit Subtotals	356,760	0	356,760
YTD Total Expenses	-190,864	-369,068	-559,932
Loan Proceeds	0	150,000	150,000
Transfers	-215,916	215,916	0
YTD Ending Funds Available	44,424	11,167	55,591

ARKANSAS VALLEY AMBULANCE DISTRICT
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE
BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP)
FOR THE ONE MONTH AND YEAR ENDED DECEMBER 31, 2024
Unaudited

INCOME

Revenues

Income Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Property taxes	$1,447	$272,939	$244,992	$27,947	111%
Senior/veteran exemption	0	7,375	7,000	375	105%
Specific ownership taxes	2,863	30,827	29,400	1,427	105%
Ambulance service fees	10,892	44,877	25,000	19,877	180%
Interest	98	742	200	542	371%
Total revenues	15,300	356,760	306,592	50,168	116%

EXPENSES

Expenses - Administration

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Administrative staff - reimbursement	$3,427	$39,149	$44,000	-4,851	899%
Community outreach	84	1,690	1,000	690	169%
Compliance (mandated expenses, taxes, fees)	240	976	500	476	195%
County treasurer fees	46	7,355	7,560	-205	97%
District management and accounting	0	13,689	13,000	689	105%
Dues and subscriptions	209	1,035	1,000	35	104%
Insurance (BOD)	0	0	500	-500	0%
Legal	40	40	1,000	-960	4%
Office equipment & technology	0	133	2,000	-1,867	7%
Office supplies	0	457	2,500	-2,043	18%
Payroll taxes	545	4,182	3,520	662	119%
Postage	34	164	500	-336	33%
Printing	0	0	500	-500	0%
Total Administration	4,626	68,870	77,580	-8,710	89%

Expenses - Operations

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Bank Charges	$2,628	$2,764	$150	$2,614	1,843%
Billing & Collection Fees	0	3,063	2,000	1,063	153%
Cleaning & Sanitation	0	570	500	70	114%
Communications	929	2,364	2,200	164	107%
Dispatch Services	0	4,336	4,300	36	101%
Facility Reimbursements	0	2,500	2,000	500	125%
Insurance: workers comp, equipment, liability	0	12,344	12,000	344	103%
Medical device maintenance	-10	9	2,000	-1,991	0%
Medical supplies	-85	4,716	6,000	-1,284	79%
Operating contingency (TABOR) 3%	0	0	9,200	-9,200	0%
Personal protection equipment	0	0	1,000	-1,000	0%
Uniforms	0	3,221	5,000	-1,779	64%
Utilities	217	2,150	3,000	-850	72%
Volunteer benefits	7,973	21,057	25,000	-3,943	84%
Volunteer responder reimbursement	26,471	33,326	25,000	8,326	133%
Total operations	38,123	92,420	99,350	-6,930	93%

Expenses - Training

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Continuing education	$921	$3,584	$4,000	$-416	90%
Driver training (EMR)	0	0	500	-500	0%
EMT Training	0	19,743	20,000	-257	99%
Training devices, supplies, books	0	0	1,000	-1,000	0%
Training equipment - small	0	0	500	-500	0%
Total Training Expenses	921	23,327	26,000	-2,673	90%

Expenses - Equipment

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Ambulance Computers	0	0	500	-500	0%
Ambulance fuel	122	1,394	2,000	-606	70%
Ambulance maintenance	0	759	2,000	-1,241	38%
Ambulance registration & licensing	0	675	500	175	135%
Communications	0	0	2,000	-2,000	0%
Facility	0	105	5,000	-4,895	2%
Small equipment	0	3,314	2,000	1,314	166%
Total Equipment Expenses	122	6,247	14,000	-7,753	45%

TOTALS & SUMMARY

Income & Expense Totals

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Income	$15,300	$356,760	$306,592	$50,168	116%
Total expenditures	43,792	190,864	216,930	-26,066	88%
EXCESS OF EXPENDITURES OVER REVENUES	-28,492	165,896	89,662	76,234	88%

Other Financing Sources

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Transfer to Capital Fund	0	$-215,916	-$170,000	-$45,916	127%

Total Funds

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)
NET CHANGE IN FUNDS AVAILABLE	$-28,492	$-50,020	-$80,338	$30,318
BEGINNING FUND BALANCE	72,916	$94,444
ENDING FUND BALANCE	44,424	44,424

ARKANSAS VALLEY AMBULANCE DISTRICT
CAPITAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE
BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP)
FOR THE ONE MONTH AND YEAR ENDED DECEMBER 31, 2024
Unaudited

INCOME

Revenues

Category	Current Month Total	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Revenues	0	0	0	0	0

EXPENSES

Loan, Building Costs & Improvements

Category	Current Month Total	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Loan Principal	$0	$150,000	$150,000	$0	100%
Loan Interest	0	3,613	3,613	$0	100%
Loan Costs	0	2,491	2,491	$0	100%
Building Costs and Improvements	0	212,964	224,131	-11,167	95%
Total Expenditures	0	369,068	-380,235	-11,167	97%

TOTALS & SUMMARY

Income and Expense Totals

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Income	$0	$0	$0	$0	$0
Total Expenditures	0	369,068	380,235	-11,167	97%
EXCESS OF EXPENDITURES OVER REVENUES	8	-369,068	-380,235	11,167	97%

Other Financing Sources

Category	Current Month Actual	YTD Actual	Variance Over (Under)	% of Budget
Loan Proceeds	$0	$150,000	$0	100%
Transfer from General Fund	215,916	215,916	0	100%
TOTAL OTHER FINANCING SOURCES	365,916	365,916	0	100%

Total Funds

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)
NET CHANGE IN FUNDS AVAILABLE	0	-$3,152	$-14,000	$11,167
BEGINNING FUNDS AVAILABLE	$11,167	$14,319
ENDING FUNDS AVAILABLE	$11,167	$11,167

ARKANSAS VALLEY AMBULANCE DISTRICT
INCOME AND EXPENSE DETAIL FOR OCTOBER, 2024

AVAD Transaction Detail - Emergency Checking

Date	Description	Memo	Category	Amount
12/02/24	3861 PUR WALMART.COM BENTONVILLE AR	Volunteer holiday party supplies	Operations:Volunteer Benefits	(183.01)
12/02/24	3861 PUR WAL WAL-MART SUPER 940777 SALIDA CO	Volunteer holiday party supplies	Operations:Volunteer Benefits	(14.09)
12/03/24	3861 MCD PUR AMAZON MKTPL Z33OW1Y01 AMZN.COM	Volunteer holiday party supplies	Operations:Volunteer Benefits	(36.12)
12/09/24	Priority Post Debit	Priority Post Debit 3861 MCD PUR DOLLARTREE SALIDA CO	Operations:Volunteer Benefits	(170.55)
12/09/24	Amazon	O2 Sign	Operations:Medical Supplies	(9.48)
12/10/24	5390 MCD PUR AMAZON.COM ZX1ED2AE2 AMZN.COM B	O2 Cylinder Sign	Operations:Medical Supplies	(10.72)
12/11/24	ATM Withdrawal	ATM Withdrawal 5390 PUR USPS PO 0 9232 US HIGH HOWARD CO	Administration:Postage	(34.55)
12/12/24	Priority Post Debit	Priority Post Debit 3861 MCD PUR PAY CITY OF SALIDA SALIDA CO	Administration:Compliance	(240.00)
12/13/24	ATM Deposit	ATM Deposit 5390 RTN AMAZON.COM SEATTLE WA	Operations:Medical Device Maintenance	9.48
12/18/24	Rocky Mountain CPR	Priority Post Debit 5390 MCD PUR ROCKY MOUNTAIN CPR 303-7688088	Training:Continuing Education	(106.58)
12/24/24	ATM Deposit	ATM Deposit 5390 RTN AMAZON.COM SEATTLE WA	Operations:Medical Supplies	118.04
12/31/24	Deposit	Interest Received	Revenue:Interest	0.08

AVAD Transaction Detail - Operating Checking

Date	Description	Memo	Category	Amount
12/2/2024	BP-COMMUNITY RES BILLPAY	Nov 2024 Billing	Administration:District Mgmt & Acctg	-367.5
12/2/2024	Ambulance Service Fees Received	Deposit NOVITAS HCCLAIMPMT-TRN 1 894805000	Revenue:Ambulance Svc. Fees	2086.08
12/3/2024	HILLTOP BROADBAN PURCHASE	Monthly Internet Services	Operations:Utilities	-59.95
12/5/2024	On-Us Check ATT PAYMENT	Monthly cell phone services	Operations:Communications	-178.67
12/5/2024	STATE OF COLO HCCLAIMPMT TRN 1 002597602	Ambulance Service Fees	Revenue:Ambulance Svc. Fees	462.82
12/5/2024	HUMANA CHA DISB HCCLAIMPMT TRN 1 1476948752	Ambulance Service Fees	Revenue:Ambulance Svc. Fees	347.96
12/6/2024	IRS USATAXPYMT	Federal payroll taxes	Administration:Payroll Taxes	-872.07
12/6/2024	CO DEPT REVENUE TAXPAYMENT	State payroll taxes	Administration:Payroll Taxes	-167
12/9/2024	Thomas Kainz	AT&T Firstnet reimbursement - Q3&4	Operations:Volunteer Benefits	-312.9
12/9/2024	Thomas Kainz	AT&T Firstnet reimbursement - Q2	Operations:Volunteer Benefits	-156.45
12/9/2024	Thomas Kainz	AT&T Firstnet reimbursement - Q1	Operations:Volunteer Benefits	-156.42
12/9/2024	Cash	Volunteer Christmas Party Awards	Operations:Volunteer Benefits	-2000
12/9/2024	Debit 1961 MCD PUR ADOBE ADOBE 4085366000 CA	Adobe monthly subscription	Administration:Dues & Subscriptions	-29.99
12/10/2024	Zach Baird	AT&T Firstnet reimbursement - Q3&4	Operations:Volunteer Benefits	-312.9
12/10/2024	Alex Tonneson	AT&T Firstnet reimbursement - Q3&4	Operations:Volunteer Benefits	-156.45
12/11/2024	Lex Wayson	AT&T Firstnet reimbursement - Q3&4	Operations:Volunteer Benefits	-312.9
12/11/2024	Andra Dolton	AT&T Firstnet reimbursement - Q3&4	Operations:Volunteer Benefits	-312.9
12/12/2024	INTERNET TRANSFER FROM SAV 5403 TO CHK 7	Internal Transfer	[Reserve Savings XX5403]	25000
12/12/2024	INTERNET TRANSFER FROM SAV 5403 TO CHK 7	Internal Transfer	[Reserve Savings XX5403]	10000
12/12/2024	Lex Wayson	November Payroll	Administration:Admin Staff Reimbursement	-2731.47
12/12/2024	Thomas Kainz	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-2,250.00
12/12/2024	Lex Wayson	November mileage reimbursement	Administration:Admin Staff Reimbursement	-72.44
12/12/2024	CO DEPT REVENUE TAXPAYMENT	State Payroll Taxes	Administration:Payroll Taxes	-129.00
12/12/2024	Our Place On The River	Volunteer Christmas Party Expenses	Operations:Volunteer Benefits	-2,000.00
12/12/2024	Trisha Litz	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-2250
12/12/2024	Trisha Litz	EMSAC Reimbursement	Training:Continuing Education	-60
12/12/2024	Combined Mobile Deposit	Ambulance Service Fees Received (5)	Revenue:Ambulance Svc. Fees	2,908.93
12/12/2024	NOVITAS HCCLAIMPMT-TRN 1 894840490	Ambulance Service Fees	Revenue:Ambulance Svc. Fees	513.57
12/13/2024	Scanga Meats	End of year volunteer rewards	Operations:Volunteer Reimbursement	-2971
12/13/2024	Andra Dolton	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-2,250.00
12/13/2024	Lane Wilda	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-2250
12/13/2024	Lex Wayson	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-1,000.00
12/13/2024	Snack Shack	Gift card(s) for volunteer awards	Operations:Volunteer Benefits	-200.00
12/13/2024	Sugar Bush Liquor Store	Prizes for volunteer Xmas party	Operations:Volunteer Benefits	-122.75
12/13/2024	Lex Wayson	EMSAC Reimbursement	Training:Continuing Education	-120.00
12/13/2024	Streamline Web Services	Monthly Web Services	Administration:Community Outreach	-84
12/13/2024	Jim Lemerier	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-500
12/16/2024	Teri Shaw	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-500
12/16/2024	Doug Shaaw	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-500
12/16/2024	Mitch McCann	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-500
12/16/2024	Doug Shaw	EMSAC Reimbursement (food, mileage)	Training:Continuing Education	-247.95
12/16/2024	Terri Shaw	EMSAC Reimbursement (food)	Training:Continuing Education	-118.79
12/16/2024	Mitch McCann	EMSAC Reimbursement	Training:Continuing Education	-60
12/16/2024	Dan Slater Atty	Atty services	Administration:Legal	-40.5
12/16/2024	Salida Clinic	Monthly volunteer medical benefits	Operations:Volunteer Benefits	-900
12/16/2024	Ambulance Service Fees Received	Deposit 36 TREAS 310 MISC PAY-ISA 00 000000000	Revenue:Ambulance Svc. Fees	1125
12/17/2024	Nicole Lewis	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-2250
12/17/2024	Dave Craft	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-1000
12/17/2024	Nicole Lewis	AT&T Firstnet reimbursement - Q3&4	Operations:Volunteer Benefits	-312.90
12/17/2024	Keri Gauge	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-500.00
12/18/2024	Mark Rowland	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-2,250.00
12/18/2024	Amazon	Business Prime - Annual Fee	Administration:Dues & Subscriptions	-179
12/18/2024	Alex Tonnesen	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-1000
45644	Alex Tonnesen	EMSAC Reimursement (food, mileage)	Training:Continuing Education	-207.50
45644	Ambulance Service Fees Received	Deposit 36 TREAS 310 MISC PAY-ISA 00 000000000	Revenue:Ambulance Svc. Fees	1792.5
45645	Trisha Litz	AT&T Firstnet reimbursement - Q3&4	Operations:Volunteer Benefits	-312.90
45646	HENRY SCHEIN, IN AR-EFT-REF 6O 16621	Medical Supplies	Operations:Medical Supplies	-12.7
45646	Community Resource Svcs Of Co	Deposit billpay rtn/comm resource svcs of co	Administration:District Mgmt & Acctg	367.50
12/23/2024	Dave Van Nattan	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-2250
12/23/2024	Ambulance Service Fees Received	Deposit HUMANA INS CO HCCLAIMPMT-TRN 1 1487983812	Revenue:Ambulance Svc. Fees	131.01
45650	SANGRE DE CRISTO ELEC PAYMT	Electricity expense	Operations:Utilities	-157.37
45652	Zach Baird	EOY Volunteer Reimbursement	Operations:Volunteer Reimbursement	-2,250.00
45653	Federal Payroll Taxes	On-Us Check IRS USATAXPYMT	Operations:Communications	-750.38
45653	Shell Service	Diesel Fuel	Equipment:Ambulance Fuel	-122.18
45653	High Country Bank	Line of Credit Loan Fees	Administration:Bank Fees	-2,628.00
45653	Ambulance Service Fees Received	Deposit NOVITAS HCCLAIMPMT-TRN 1 894872395	Revenue:Ambulance Svc. Fees	1119.06
45657	Interest Received	Deposit INTEREST PAID	Revenue:Interest	0.19
45657	Ambulance Service Fees Received	Deposit HUMANA INS CO HCCLAIMPMT-TRN 1 1494071162	Revenue:Ambulance Svc. Fees	405.42

AVAD Transaction Detail - Reserve Checking

Date	Description	Memo	Category	Amount
10/24/24	Deposit	Deposit INTEREST POSTING (DECON)	Revenue:Interest	0.08
10/31/24	Deposit	Deposit INTEREST PAID	Revenue:Interest	0.02

Date	Description	Memo	Category	Amount
12/31/24	Deposit	Deposit INTEREST PAID	Revenue:Interest	0.10

AVAD Transaction Detail - Reserve Savings

Date	Description	Memo	Category	Amount
12/10/24	Fremont County T 1 Ach	December's County Tax Received	Tax Revenue:Current Tax	1,446.82
12/10/24	Fremont County T 1 Ach	December's County Tax Received	Tax Revenue:Current Interest	96.61
12/10/24	Fremont County T 1 Ach	December's County Tax Received	Tax Revenue:Specific Ownership	2,862.63
12/10/24	Fremont County T 1 Ach	December's County Tax Received	Administration:County Treasurer Fees	(46.31)
12/12/24	Withdrawal - Force Post	Withdrawal - Force Post INTERNET TRANSFER FROM SAV 5403 TO CHK 7	[Operating Checking XX7700]	(25,000.00)
12/12/24	Withdrawal - Force Post	Withdrawal - Force Post INTERNET TRANSFER FROM SAV 5403 TO CHK 7	[Operating Checking XX7700]	(10,000.00)
12/31/24	Interest Paid	Interest Received	Revenue:Interest	1.42

INCOME

EXPENSES

TOTALS & SUMMARY

INCOME

EXPENSES

TOTALS & SUMMARY

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