Monthly Financial Reports - December 2024

 

ARKANSAS VALLEY AMBULANCE DISTRICTCASH POSITION YEAR TO DATE AS OF DECEMBER 31, 2024
Account Activity Item Description Operating Checking Bank Emergency Checking Bank Reserve Checking Bank Saving's Reserve TOTALS ALL ACCOUNTS
BEGINNING BALANCE PER BANK $14,221 $575 $14,319 $79,648 $108,763
YTD Credits 198,653 29,543 225,002 452,272 905,470
YTD Debits -194,368 -20,537 -228,154 -515,583 -958,642
YTD Balance 18,506 9,581 11,167 16,337 55,591
Transfers 0 0 0 0 0
YTD Balance Less Outstanding Checks 18,506 9,581 11,167 16,337 55,591
Restricted Cash - Capital     -11,167   -11,167
Adjusted Balance Less Restricted Cash 18,506 9,581 0 16,337 44,424

 

ARKANSAS VALLEY AMBULANCE DISTRICTFUND/PROJECT ALLOCATION OF AVAILABLE BALANCES YEAR TO DATE (YTD) AS OF DECEMBER 31, 2024Unaudited
Account Activity item Description General Capital Totals/All Funds
Beginning Funds Available $94,444 $14,319 $108,763
YTD Property Taxes Received 280,314 0 280,314
YTD Specific Ownership Taxes Received 30,827 0 30,827
YTD Ambulance Service Fees Received 44,877 0 44,877
YTD Interest Received 742 0 742
Deposit Subtotals 356,760 0 356,760
YTD Total Expenses -190,864 -369,068 -559,932
Loan Proceeds 0 150,000 150,000
Transfers -215,916  215,916 0
YTD Ending Funds Available 44,424 11,167 55,591

 

 

ARKANSAS VALLEY AMBULANCE DISTRICTGENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLEBUDGET VS. ACTUAL - CASH BASIS (NON-GAAP) FOR THE ONE MONTH AND YEAR ENDED DECEMBER 31, 2024 Unaudited

INCOME

Revenues 
Income Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Property taxes $1,447 $272,939 $244,992 $27,947 111%
Senior/veteran exemption 0 7,375 7,000 375 105%
Specific ownership taxes 2,863 30,827 29,400 1,427 105%
Ambulance service fees 10,892 44,877 25,000 19,877 180%
Interest 98 742 200 542 371%
Total revenues 15,300 356,760 306,592 50,168 116%

EXPENSES

Expenses - Administration 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Administrative staff - reimbursement $3,427 $39,149 $44,000 -4,851 899%
Community outreach 84 1,690 1,000 690 169%
Compliance (mandated expenses, taxes, fees) 240 976 500 476 195%
County treasurer fees 46 7,355 7,560 -205 97%
District management and accounting 0 13,689 13,000 689 105%
Dues and subscriptions 209 1,035 1,000 35 104%
Insurance (BOD) 0 0 500 -500 0%
Legal 40 40 1,000 -960 4%
Office equipment & technology 0 133 2,000 -1,867 7%
Office supplies 0 457 2,500 -2,043 18%
Payroll taxes 545 4,182 3,520 662 119%
Postage 34 164 500 -336 33%
Printing 0 0 500 -500 0%
Total Administration 4,626 68,870 77,580 -8,710 89%
Expenses - Operations 
Expense Category  Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Bank Charges $2,628 $2,764 $150 $2,614 1,843%
Billing & Collection Fees 0 3,063 2,000 1,063 153%
Cleaning & Sanitation 0 570 500 70 114%
Communications 929 2,364 2,200 164 107%
Dispatch Services 0 4,336 4,300 36 101%
Facility Reimbursements 0 2,500 2,000 500 125%
Insurance: workers comp, equipment, liability 0 12,344 12,000 344 103%
Medical device maintenance -10 9 2,000 -1,991 0%
Medical supplies -85 4,716 6,000 -1,284 79%
Operating contingency (TABOR) 3% 0 0 9,200 -9,200 0%
Personal protection equipment 0 0 1,000 -1,000 0%
Uniforms 0 3,221 5,000 -1,779 64%
Utilities 217 2,150 3,000 -850 72%
Volunteer benefits 7,973 21,057 25,000 -3,943 84%
Volunteer responder reimbursement 26,471 33,326  25,000 8,326 133%
Total operations 38,123 92,420 99,350 -6,930 93%
Expenses - Training 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Continuing education $921 $3,584 $4,000 $-416 90%
Driver training (EMR) 0 0 500 -500 0%
EMT Training 0 19,743 20,000 -257 99%
Training devices, supplies, books 0 0 1,000 -1,000 0%
Training equipment - small 0 0 500 -500 0%
Total Training Expenses 921 23,327 26,000 -2,673 90%
Expenses - Equipment 
Expense Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Ambulance Computers 0 0 500 -500 0%
Ambulance fuel 122 1,394 2,000 -606 70%
Ambulance maintenance 0 759 2,000 -1,241 38%
Ambulance registration & licensing 0 675 500 175 135%
Communications 0 0 2,000 -2,000 0%
Facility 0 105 5,000 -4,895 2%
Small equipment 0 3,314 2,000 1,314 166%
Total Equipment Expenses 122 6,247 14,000 -7,753 45%

 

 

TOTALS & SUMMARY

Income & Expense Totals 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Income $15,300 $356,760 $306,592 $50,168 116%
Total expenditures 43,792 190,864 216,930 -26,066 88%
EXCESS OF EXPENDITURES OVER REVENUES -28,492 165,896 89,662 76,234 88%

 

Other Financing Sources 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) Percent of Budget
Transfer to Capital Fund 0 $-215,916 -$170,000 -$45,916 127%
 
Total Funds 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
NET CHANGE IN FUNDS AVAILABLE $-28,492 $-50,020 -$80,338 $30,318  
BEGINNING FUND BALANCE 72,916 $94,444      
ENDING FUND BALANCE 44,424 44,424  

 

 

ARKANSAS VALLEY AMBULANCE DISTRICT CAPITAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP) FOR THE ONE MONTH AND YEAR ENDED DECEMBER 31, 2024 Unaudited

INCOME

Revenues 
Category Current Month Total YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Revenues 0 0 0 0 0

EXPENSES

Loan, Building Costs & Improvements 
Category Current Month Total YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Loan Principal $0 $150,000 $150,000 $0 100%
Loan Interest 0 3,613 3,613 $0 100%
Loan Costs 0 2,491 2,491 $0 100%
Building Costs and Improvements 0 212,964 224,131 -11,167 95%
Total Expenditures 0 369,068 -380,235 -11,167 97%

TOTALS & SUMMARY

Income and Expense Totals 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
Total Income $0 $0 $0 $0 $0
Total Expenditures 0 369,068 380,235 -11,167 97%
EXCESS OF EXPENDITURES OVER REVENUES 8 -369,068 -380,235 11,167 97%
Other Financing Sources 
Category Current Month Actual YTD Actual Variance Over (Under) % of Budget
Loan Proceeds $0 $150,000 $0 100%
Transfer from General Fund 215,916 215,916 0 100%
TOTAL OTHER FINANCING SOURCES 365,916 365,916 0 100%
Total Funds 
Category Current Month Actual YTD Actual 2024 Adopted Budget Variance Over (Under) % of Budget
NET CHANGE IN FUNDS AVAILABLE 0 -$3,152 $-14,000 $11,167  
BEGINNING FUNDS AVAILABLE $11,167 $14,319  
ENDING FUNDS AVAILABLE $11,167 $11,167  

 

ARKANSAS VALLEY AMBULANCE DISTRICT INCOME AND EXPENSE DETAIL FOR OCTOBER, 2024
AVAD Transaction Detail - Emergency Checking 
Date Description Memo Category Amount
12/02/24 3861 PUR WALMART.COM BENTONVILLE AR Volunteer holiday party supplies Operations:Volunteer Benefits (183.01)
12/02/24 3861 PUR WAL WAL-MART SUPER 940777 SALIDA CO Volunteer holiday party supplies Operations:Volunteer Benefits (14.09)
12/03/24 3861 MCD PUR AMAZON MKTPL Z33OW1Y01 AMZN.COM Volunteer holiday party supplies Operations:Volunteer Benefits (36.12)
12/09/24 Priority Post Debit Priority Post Debit 3861 MCD PUR DOLLARTREE SALIDA CO Operations:Volunteer Benefits (170.55)
12/09/24 Amazon O2 Sign Operations:Medical Supplies (9.48)
12/10/24 5390 MCD PUR AMAZON.COM ZX1ED2AE2 AMZN.COM B O2 Cylinder Sign Operations:Medical Supplies (10.72)
12/11/24 ATM Withdrawal ATM Withdrawal 5390 PUR USPS PO 0 9232 US HIGH HOWARD CO Administration:Postage (34.55)
12/12/24 Priority Post Debit Priority Post Debit 3861 MCD PUR PAY CITY OF SALIDA SALIDA CO Administration:Compliance (240.00)
12/13/24 ATM Deposit ATM Deposit 5390 RTN AMAZON.COM SEATTLE WA Operations:Medical Device Maintenance 9.48
12/18/24 Rocky Mountain CPR Priority Post Debit 5390 MCD PUR ROCKY MOUNTAIN CPR 303-7688088 Training:Continuing Education (106.58)
12/24/24 ATM Deposit ATM Deposit 5390 RTN AMAZON.COM SEATTLE WA Operations:Medical Supplies 118.04
12/31/24 Deposit Interest Received Revenue:Interest 0.08
AVAD Transaction Detail - Operating Checking 
Date  Description Memo Category Amount
12/2/2024 BP-COMMUNITY RES BILLPAY Nov 2024 Billing Administration:District Mgmt & Acctg -367.5
12/2/2024 Ambulance Service Fees Received Deposit NOVITAS HCCLAIMPMT-TRN 1 894805000 Revenue:Ambulance Svc. Fees 2086.08
12/3/2024 HILLTOP BROADBAN PURCHASE Monthly Internet Services Operations:Utilities -59.95
12/5/2024 On-Us Check ATT PAYMENT Monthly cell phone services Operations:Communications -178.67
12/5/2024 STATE OF COLO HCCLAIMPMT TRN 1 002597602 Ambulance Service Fees Revenue:Ambulance Svc. Fees 462.82
12/5/2024 HUMANA CHA DISB HCCLAIMPMT TRN 1 1476948752 Ambulance Service Fees Revenue:Ambulance Svc. Fees 347.96
12/6/2024 IRS USATAXPYMT Federal payroll taxes Administration:Payroll Taxes -872.07
12/6/2024 CO DEPT REVENUE TAXPAYMENT State payroll taxes Administration:Payroll Taxes -167
12/9/2024 Thomas Kainz AT&T Firstnet reimbursement - Q3&4 Operations:Volunteer Benefits -312.9
12/9/2024 Thomas Kainz AT&T Firstnet reimbursement - Q2 Operations:Volunteer Benefits -156.45
12/9/2024 Thomas Kainz AT&T Firstnet reimbursement - Q1 Operations:Volunteer Benefits -156.42
12/9/2024 Cash Volunteer Christmas Party Awards Operations:Volunteer Benefits -2000
12/9/2024 Debit 1961 MCD PUR ADOBE ADOBE 4085366000 CA Adobe monthly subscription Administration:Dues & Subscriptions -29.99
12/10/2024 Zach Baird AT&T Firstnet reimbursement - Q3&4 Operations:Volunteer Benefits -312.9
12/10/2024 Alex Tonneson AT&T Firstnet reimbursement - Q3&4 Operations:Volunteer Benefits -156.45
12/11/2024 Lex Wayson AT&T Firstnet reimbursement - Q3&4 Operations:Volunteer Benefits -312.9
12/11/2024 Andra Dolton AT&T Firstnet reimbursement - Q3&4 Operations:Volunteer Benefits -312.9
12/12/2024 INTERNET TRANSFER FROM SAV 5403 TO CHK 7 Internal Transfer [Reserve Savings XX5403] 25000
12/12/2024 INTERNET TRANSFER FROM SAV 5403 TO CHK 7 Internal Transfer [Reserve Savings XX5403] 10000
12/12/2024 Lex Wayson November Payroll Administration:Admin Staff Reimbursement -2731.47
12/12/2024 Thomas Kainz EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -2,250.00
12/12/2024 Lex Wayson November mileage reimbursement Administration:Admin Staff Reimbursement -72.44
12/12/2024 CO DEPT REVENUE TAXPAYMENT State Payroll Taxes Administration:Payroll Taxes -129.00
12/12/2024 Our Place On The River Volunteer Christmas Party Expenses Operations:Volunteer Benefits -2,000.00
12/12/2024 Trisha Litz EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -2250
12/12/2024 Trisha Litz EMSAC Reimbursement Training:Continuing Education -60
12/12/2024 Combined Mobile Deposit Ambulance Service Fees Received (5) Revenue:Ambulance Svc. Fees 2,908.93
12/12/2024 NOVITAS HCCLAIMPMT-TRN 1 894840490 Ambulance Service Fees Revenue:Ambulance Svc. Fees 513.57
12/13/2024 Scanga Meats End of year volunteer rewards Operations:Volunteer Reimbursement -2971
12/13/2024 Andra Dolton EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -2,250.00
12/13/2024 Lane Wilda EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -2250
12/13/2024 Lex Wayson EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -1,000.00
12/13/2024 Snack Shack Gift card(s) for volunteer awards Operations:Volunteer Benefits -200.00
12/13/2024 Sugar Bush Liquor Store Prizes for volunteer Xmas party Operations:Volunteer Benefits -122.75
12/13/2024 Lex Wayson EMSAC Reimbursement Training:Continuing Education -120.00
12/13/2024 Streamline Web Services Monthly Web Services Administration:Community Outreach -84
12/13/2024 Jim Lemerier EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -500
12/16/2024 Teri Shaw EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -500
12/16/2024 Doug Shaaw EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -500
12/16/2024 Mitch McCann EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -500
12/16/2024 Doug Shaw EMSAC Reimbursement (food, mileage) Training:Continuing Education -247.95
12/16/2024 Terri Shaw EMSAC Reimbursement (food) Training:Continuing Education -118.79
12/16/2024 Mitch McCann EMSAC Reimbursement Training:Continuing Education -60
12/16/2024 Dan Slater Atty Atty services Administration:Legal -40.5
12/16/2024 Salida Clinic Monthly volunteer medical benefits Operations:Volunteer Benefits -900
12/16/2024 Ambulance Service Fees Received Deposit 36 TREAS 310 MISC PAY-ISA 00 000000000 Revenue:Ambulance Svc. Fees 1125
12/17/2024 Nicole Lewis EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -2250
12/17/2024 Dave Craft EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -1000
12/17/2024 Nicole Lewis AT&T Firstnet reimbursement - Q3&4 Operations:Volunteer Benefits -312.90
12/17/2024 Keri Gauge EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -500.00
12/18/2024 Mark Rowland EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -2,250.00
12/18/2024 Amazon Business Prime - Annual Fee Administration:Dues & Subscriptions -179
12/18/2024 Alex Tonnesen EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -1000
45644 Alex Tonnesen EMSAC Reimursement (food, mileage) Training:Continuing Education -207.50
45644 Ambulance Service Fees Received Deposit 36 TREAS 310 MISC PAY-ISA 00 000000000 Revenue:Ambulance Svc. Fees 1792.5
45645 Trisha Litz AT&T Firstnet reimbursement - Q3&4 Operations:Volunteer Benefits -312.90
45646 HENRY SCHEIN, IN AR-EFT-REF 6O 16621 Medical Supplies Operations:Medical Supplies -12.7
45646 Community Resource Svcs Of Co Deposit billpay rtn/comm resource svcs of co Administration:District Mgmt & Acctg 367.50
12/23/2024 Dave Van Nattan EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -2250
12/23/2024 Ambulance Service Fees Received Deposit HUMANA INS CO HCCLAIMPMT-TRN 1 1487983812 Revenue:Ambulance Svc. Fees 131.01
45650 SANGRE DE CRISTO ELEC PAYMT Electricity expense Operations:Utilities -157.37
45652 Zach Baird EOY Volunteer Reimbursement Operations:Volunteer Reimbursement -2,250.00
45653 Federal Payroll Taxes On-Us Check IRS USATAXPYMT Operations:Communications -750.38
45653 Shell Service Diesel Fuel Equipment:Ambulance Fuel -122.18
45653 High Country Bank Line of Credit Loan Fees Administration:Bank Fees -2,628.00
45653 Ambulance Service Fees Received Deposit NOVITAS HCCLAIMPMT-TRN 1 894872395 Revenue:Ambulance Svc. Fees 1119.06
45657 Interest Received Deposit INTEREST PAID Revenue:Interest 0.19
45657 Ambulance Service Fees Received Deposit HUMANA INS CO HCCLAIMPMT-TRN 1 1494071162 Revenue:Ambulance Svc. Fees 405.42
AVAD Transaction Detail - Reserve Checking 
Date Description Memo Category Amount
10/24/24 Deposit Deposit INTEREST POSTING (DECON) Revenue:Interest 0.08
10/31/24 Deposit Deposit INTEREST PAID Revenue:Interest 0.02
Date Description Memo Category Amount
12/31/24 Deposit Deposit INTEREST PAID Revenue:Interest 0.10
AVAD Transaction Detail - Reserve Savings 
Date Description Memo Category Amount
12/10/24 Fremont County T 1 Ach December's County Tax Received Tax Revenue:Current Tax 1,446.82
12/10/24 Fremont County T 1 Ach December's County Tax Received Tax Revenue:Current Interest 96.61
12/10/24 Fremont County T 1 Ach December's County Tax Received Tax Revenue:Specific Ownership 2,862.63
12/10/24 Fremont County T 1 Ach December's County Tax Received Administration:County Treasurer Fees (46.31)
12/12/24 Withdrawal - Force Post Withdrawal - Force Post INTERNET TRANSFER FROM SAV 5403 TO CHK 7 [Operating Checking XX7700] (25,000.00)
12/12/24 Withdrawal - Force Post Withdrawal - Force Post INTERNET TRANSFER FROM SAV 5403 TO CHK 7 [Operating Checking XX7700] (10,000.00)
12/31/24 Interest Paid Interest Received Revenue:Interest 1.42