Monthly Financial Reports - October 2024

ARKANSAS VALLEY AMBULANCE DISTRICT
CASH POSITION
YEAR TO DATE AS OF OCTOBER 31, 2024

Account Activity Item Description	Operating Checking Bank	Emergency Checking Bank	Reserve Checking Bank	Saving's Reserve	TOTALS ALL ACCOUNTS
BEGINNING BALANCE PER BANK	$14,221	$575	$14,319	$79,648	$108,763
YTD Credits	141,411	24,354	225,002	443,238	834,005
YTD Debits	-137,594	-14,896	-228,154	-470,583	-851,227
YTD Balance	18,038	10,033	11,167	52,303	91,541
Transfers	0	0	0	0	0
YTD Balance Less Outstanding Checks	18,038	10,033	11,167	52,303	91,541
Restricted Cash - Capital			-11,167		-11,167
Adjusted Balance Less Restricted Cash	18,038	10,033	0	52,303	80,374

ARKANSAS VALLEY AMBULANCE DISTRICT
FUND/PROJECT ALLOCATION OF AVAILABLE BALANCES
YEAR TO DATE (YTD) AS OF OCTOBER 31, 2024
Unaudited

Account Activity item Description	General	Capital	Totals/All Funds
Beginning Funds Available	$94,444	$14,319	$108,763
YTD Property Taxes Received	277,009	0	277,009
YTD Specific Ownership Taxes Received	25,183	0	25,183
YTD Ambulance Service Fees Received	33,003	0	33,003
YTD Interest Received	552	0	552
Deposit Subtotals	335,747	0	335,747
YTD Total Expenses	-133,901	-369,068	-502,969
Loan Proceeds	0	150,000	150,000
Transfers	-215,916	215,916	0
YTD Ending Funds Available	80,374	11,167	91,541

ARKANSAS VALLEY AMBULANCE DISTRICT
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE
BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP)
FOR THE ONE MONTH AND EIGHT MONTHS ENDED OCTOBER 31, 2024
Unaudited

INCOME

Revenues

Income Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Property taxes	$607	$269,634	$244,992	$24,642	110%
Senior/veteran exemption	0	7,375	7,000	375	105%
Specific ownership taxes	2,488	25,183	29,400	-4,217	86%
Ambulance service fees	3,488	33,003	25,000	8,003	132%
Interest	27	552	200	352	276%
Total revenues	6,610	335,747	306,592	29,155	110%

EXPENSES

Expenses - Administration

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Administrative staff - reimbursement	$3,316	$32,561	44,000	-11,439	74%
Community outreach	167	1,606	1,000	606	161%
Compliance (mandated expenses, taxes, fees)	5	736	500	236	147%
County treasurer fees	19	7,250	7,560	-310	96%
District management and accounting	0	11,406	13,000	-1,594	88%
Dues and subscriptions	30	796	1,000	-204	80%
Insurance (BOD)	0	0	500	-500	0%
Legal	0	0	1,000	-1,000	0%
Office equipment & technology	0	133	2,000	-1,867	7%
Office supplies	30	457	2,500	-2,043	18%
Payroll taxes	273	3637	3,520	117	103%
Postage	0	129	500	-371	26%
Printing	0	0	500	-500	0%
Total Administration	3,840	58,711	77,580	-18,869	76%

Expenses - Operations

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Bank Charges	$0	$136	$150	$-14	91%
Billing & Collection Fees	0	2,802	2,000	802	140%
Cleaning & Sanitation	570	570	500	70	114%
Communications	120	1,435	2,200	-765	65%
Dispatch Services	1,084	4,336	4,300	36	101%
Facility Reimbursements	0	2,000	2,000	0	100%
Insurance: workers comp, equipment, liability	0	12,344	12,000	344	103%
Medical device maintenance	19	19	2,000	-1,981	1%
Medical supplies	282	3,9996	6,000	-2,004	67%
Operating contingency (TABOR) 3%	0	0	9,200	-9,200	0%
Personal protection equipment	0	0	1,000	-1,000	0%
Uniforms	0	1,863	5,000	-3,137	37%
Utilities	361	1620	3,000	-1,380	54%
Volunteer benefits	0	9,857	25,000	-15,143	39%
Volunteer responder reimbursement	845	6,699	25,000	-18,301	27%
Total operations	3,281	47,677	99,350	-51,673	48%

Expenses - Training

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Continuing education	$0	$1,879	$4,000	$-2,121	47%
Driver training (EMR)	0	0	500	-500	0%
EMT training	71	19,743	20,000	-257	99%
Training devices, supplies, books	0	0	1,000	-1,000	0%
Training equipment - small	0	0	500	-500	0%
Total Training Expenses	71	21,622	26,000	4,378	83%

Expenses - Equipment

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Ambulance Computers	0	0	500	-500	0%
Ambulance fuel	137	1,067	2,000	-933	53%
Ambulance maintenance	0	759	2,000	-1,241	38%
Ambulance registration & licensing	0	675	500	175	135%
Communications	0	0	2,000	-2,000	0%
Facility	0	76	5,000	-4,924	2%
Small equipment	112	3,314	2,000	1,314	166%
Total Equipment Expenses	249	5,891	14,000	-8,109	42%

TOTALS & SUMMARY

Income & Expense Totals

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Income	$6,610	$335,747	$306,592	$29,155	110%
Total expenditures	7,441	133,901	216,930	-83,029	62%
EXCESS OF EXPENDITURES OVER REVENUES	-831	201,846	89,662	112,184	62%

Other Financing Sources

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Transfer to Capital Fund	0	$-215,916	-$170,000	-$45,916	127%

Total Funds

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)
NET CHANGE IN FUNDS AVAILABLE	-$831	-$14,070	-$80,338	$66,268
BEGINNING FUND BALANCE	$81,205	$94,444
ENDING FUND BALANCE	$80,374	$80,374

ARKANSAS VALLEY AMBULANCE DISTRICT
CAPITAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE
BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP)
FOR THE ONE MONTH AND EIGHT MONTHS ENDED OCTOBER 31, 2024
Unaudited

INCOME

Revenues

Category	Current Month Total	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Revenues	0	0	0	0	0

EXPENSES

Loan, Building Costs & Improvements

Category	Current Month Total	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Loan Principal	$0	$150,000	$150,000	$0	100%
Loan Interest	0	3,613	9,500	(-5,887)	38%
Loan Costs	0	2,491	4,500	(-2,009)	55%
Building Costs and Improvements	0	212,964	170,000	42,964	125%
Total Expenditures	0	369,068	334,000	35,068	110%

TOTALS & SUMMARY

Income and Expense Totals

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Income	$0	$0	$0	$0	$0
Total Expenditures	1,128	343,241	334,000	9,241	103%
EXCESS OF EXPENDITURES OVER BUDGET	-1,128	-343,241	-334,000	9,241	103%

Other Financing Sources

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Loan Proceeds	$0	$150,000	$150,000	$0	100%
Transfer from General Fund	11,128	215,916	$170,000	45,916	127%
TOTAL OTHER FINANCING SOURCES	11,128	365,916	320,000	45,916	114%

Total Funds

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)
NET CHANGE IN FUNDS AVAILABLE	0	-$3,152	$-14,000	$10,848
BEGINNING FUNDS AVAILABLE	$11,167	$14,319
ENDING FUNDS AVAILABLE	$11,167	$11,167

ARKANSAS VALLEY AMBULANCE DISTRICT
INCOME AND EXPENSE DETAIL FOR OCTOBER, 2024

AVAD Transaction Detail - Emergency Checking

Date	Description	Memo	Category	Amount
10/02/24	6276 Walmart.com Ftm	Misc janatorial supplies	Operations:Cleaning & Sanitation	(62.59)
10/03/24	6276 Samsclub.com Ftm	Hand soap, trash ags, dispenser, broom, etc.	Operations:Cleaning & Sanitation	(115.69)
10/03/24	9197 Raider Fire Prot Ftm	Voided Transaction	Administration:Misc. Clearing	(222.00)
10/06/24	6300 Adobe Ftm	Adobe software Access	Administration:Dues & Subscriptions	(29.99)
10/07/24	9197 Rtn Raider Fire Prot Ftm	Voided Transaction	Administration:Misc. Clearing	222.00
10/09/24	9197 Amazon.com*bh3ip Ftm	Misc janatorial supplies	Operations:Cleaning & Sanitation	(68.89)
10/10/24	9197 WAL-MART #0921	Misc cleaning & Storage supplies for AVADS	Operations:Cleaning & Sanitation	(120.82)
10/14/24	9197 AMAZON.COM*FV5B6	Misc. Janatorial supplies	Operations:Cleaning & Sanitation	(18.01)
10/15/24	Deposit - Transfer From Checking	Deposit WWW FM XX XXXX54 03	[Operating Checking XX7700]	5,000.00
10/19/24	6300 CO SECRETARY STA	Trade name renewal	Administration:Compliance	(5.00)
10/19/24	9197 AMAZON.COM*ZZ80N	Misc. Janatorial supplies	Operations:Cleaning & Sanitation	(15.17)
10/20/24	6276 GOOGLE *Glority	Disputed Charge - investigating	Administration:Misc. Clearing	(29.99)
10/22/24	Deposit	Deposit WWW FM XX XXXX77 00	[Operating Checking XX7700]	5,000.00
10/24/24	Deposit	Deposit INTEREST POSTING (DECON)	Revenue:Interest	0.03
10/24/24	6300 SALIDA CLINIC	Monthly Clinic Charges	Operations:Volunteer Benefits	(845.00)
10/28/24	5390 MCD PUR AMAZON MKTPL IY0RN4K13 AMZN.COM	Pressure washer	Equipment:Small Equipment	(112.00)
		honey packets	Operations:Medical Supplies	(15.98)
10/30/24	5390 PUR NNT SALIDA ACE HARD001652 SALIDA CO	Misc. hardware for Lifepacks	Operations:Medical Device Maintenance	(18.92)
10/31/24	Deposit	Deposit INTEREST PAID	Revenue:Interest	0.02
10/31/24	5390 MCD PUR BOUND TREE MEDICAL LLC TEL80028	Med supplies; gloves, cannulas, heat blankets	Operations:Medical Supplies	(265.86)
10/31/24	5390 MCD PUR SQ RICHEY DESIGN LLC SALIDA CO	Banner for station	Administration:Community Outreach	(82.65)
10/31/24	5390 PUR WAL-MART 0921 SALIDA CO	Misc cleaning supplies for AVADS	Operations:Cleaning & Sanitation	(59.14)

AVAD Transaction Detail - Operating Checking

10/01/24	Combined Regional Comms Auth.	Quarterly Dispatch Fees - Qtr 2 2024	Operations:Dispatch Svcs.	(1,084.13)
10/01/24	Precheck, Inc	background checks	Training:EMT Training	(71.35)
10/04/24	Hilltop Broadban Purchase Ach	Internet services - initial setup	Operations:Utilities	(241.57)
10/07/24	Lex Wayson	Mileage reimbursement	Administration:Admin Staff Reimbursement	(45.75)
10/07/24	Att Payment Ach	Ambulance cell phones	Operations:Communications	(120.00)
		Office cell phone	Operations:Utilities	(58.55)
10/07/24	Lex Wayson	October Payroll	Administration:Admin Staff Reimbursement	(2,667.58)
10/14/24	Streamline Web Services	Monthly website fees	Administration:Community Outreach	(84.00)
10/15/24	Deposit - Transfer From Checking	Deposit WWW FM XX XXXX54 03	[Emergency Checking XX7809]	(5,000.00)
10/16/24	Deposit - Fees Received	Deposit NOVITAS HCCLAIMPMT	Revenue:Ambulance Svc. Fees	2,546.63
10/21/24	Deposit - Fees Received	Deposit HUMANA INS CO HCCLAIMPMT	Revenue:Ambulance Svc. Fees	420.26
10/22/24	Deposit - Fees Received	Deposit HUMANA INS CO HCCLAIMPMT	Revenue:Ambulance Svc. Fees	521.34
10/22/24	Transfer	WWW TO XX XXXX78 09	[Emergency Checking XX7809]	(5,000.00)
10/22/24	Deposit	Deposit WWW FM XX XXXX77 00	[Emergency Checking XX7809]	(5,000.00)
10/23/24	State of Colorado	On-Us Check CO DEPT REVENUE TAXPAYMENT	Administration:Payroll Taxes	(126.00)
10/24/24	Interest Received	Deposit INTEREST POSTING (DECON)	Revenue:Interest	0.05
10/24/24	Sangre De Cristo Elec Paymt Ach	AVADS Electricity	Operations:Utilities	(60.66)
10/29/24	Irs Usataxpymt Ach	Payroll Taxes	Administration:Payroll Taxes	(727.65)
10/29/24	Wright Express Fleet Debi Ach	Fuel	Equipment:Ambulance Fuel	(136.51)
10/30/24	Co Ui Emp Svcs Prem Pymt Ach	Unemployment Insurance Payment	Administration:Payroll Taxes	(22.52)
10/31/24	Deposit	Deposit INTEREST Received	Revenue:Interest	0.04

AVAD Transaction Detail - Reserve Checking

Date	Description	Memo	Category	Amount
10/24/24	Deposit	Deposit INTEREST POSTING (DECON)	Revenue:Interest	0.08
10/31/24	Deposit	Deposit INTEREST PAID	Revenue:Interest	0.02

AVAD Transaction Detail - Reserve Savings

Date	Description	Memo	Category	Amount
10/10/24	Fremont County T 1 Ach	Monthly County Tax Receipts	Tax Revenue:Current Tax	607.25
10/10/24	Fremont County T 1 Ach	Monthly County Tax Receipts	Tax Revenue:Specific Ownership	2,487.78
10/10/24	Fremont County T 1 Ach	Monthly County Tax Receipts	Administration:County Treasurer Fees	(18.93)
10/10/24	Fremont County T 1 Ach	Monthly County Tax Receipts	Tax Revenue:Current Interest	23.79
10/15/24	Www To Xx Xxxx78 09	Transfer to emergency checking	[Emergency Checking XX7809]	(5,000.00)
10/22/24	Www To Xx Xxxx77 00		[Operating Checking XX7700]	(15,000.00)
10/24/24	Interest Paid	Deposit - Adds to Balance INTEREST POSTING (DECON)	Revenue:Interest	3.08
10/31/24	Interest Paid	Interest Paid INTEREST PAID	Revenue:Interest	0.70