Monthly Financial Reports - September 2024

ARKANSAS VALLEY AMBULANCE DISTRICT
CASH POSITION
YEAR TO DATE AS OF SEPTEMBER 30, 2024

Account Activity Item Description	Operating Checking Bank	Emergency Checking Bank	Reserve Checking Bank	Saving's Reserve	TOTALS ALL ACCOUNTS
BEGINNING BALANCE PER BANK	$14,221	$575	$14,319	$79,648	$108,763
YTD Credits	117,923	14,132	225,002	440,115	797,172
YTD Debits	-122,148	-12,698	-228,154	-450,563	-813,563
YTD Balance	9,996	2,009	11,167	69,200	92,372
Transfers	0	0	0	0	0
YTD Balance Less Outstanding Checks	9,996	2,009	11,167	69,200	92,372
Restricted Cash - Capital			-11,167		-11,167
Adjusted Balance Less Restricted Cash	9,996	2,009	0	69,200	81,021

ARKANSAS VALLEY AMBULANCE DISTRICT
FUND/PROJECT ALLOCATION OF AVAILABLE BALANCES
YEAR TO DATE (YTD) AS OF SEPTEMBER 30, 2024
Unaudited

Account Activity item Description	General	Capital	Totals/All Funds
Beginning Funds Available	$94,444	$14,319	$108,763
YTD Property Taxes Received	271,931	0	271,931
YTD Specific Ownership Taxes Received	20,058	0	20,058
YTD Ambulance Service Fees Received	27,487	0	27,487
YTD Interest Received	348	0	348
Deposit Subtotals	319,824	0	319,824
YTD Total Expenses	-117,331	-343,241	-460,572
Loan Proceeds	0	150,000	0
Transfers	-215,916	215,916	0
YTD Ending Funds Available	81,021	36,994	118,015

ARKANSAS VALLEY AMBULANCE DISTRICT
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE
BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP)
FOR THE ONE MONTH AND EIGHT MONTHS ENDED SEPTEMBER 30, 2024
Unaudited

INCOME

Revenues

Income Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Property Taxes	$4,471	$269,027	$244,992	$24,035	110%
Senior/Veteran Exemption	0	7,375	7,000	375	105%
Specific Ownership Taxes	2,637	22,695	29,400	-6,705	77%
Ambulance Service Fees	2,028	29,515	25,000	4,515	118%
Interest	177	525	200	325	263%
Total Revenues	9,313	329,137	306,592	22,545	107%

EXPENSES

Expenses - Administration

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Administrative staff - reimbursement	$3,637	$29,245	$44,000	$-14,755	66%
Community outreach	84	1,439	1,000	439	144%
Compliance (mandated expenses, taxes, fees)	0	731	500	231	146%
County treasurer fees	139	7,231	7,560	-329	96%
District management and accounting	0	11,406	13,000	-1,594	88%
Dues and subscriptions	30	736	1,000	-234	77%
Insurance (BOD)	0	0	500	-500	0%
Legal	0	0	1,000	-1,000	0%
Office equipment & technology	93	133	2,000	-1,867	7%
Office supplies	23	427	2,500	-2,073	17%
Payroll taxes	279	3,364	3,520	-156	96%
Postage	129	129	500	-371	26%
Printing	0	0	500	(500) -	0%
Total Administration	4,414	54,871	77,580	-2,2709	71%

Expenses - Operations

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Bank Charges	$0	$136	$150	$-14	91%
Billing & Collection Fees	0	2,802	2,000	802	140%
Cleaning & Sanitation	0	0	500	-500	0%
Communications	178	1,315	2,200	-885	6%
Dispatch Services	0	3,252	4,300	-1,048	76%
Facility Reimbursements	500	2,000	2,000	0	100%
Insurance: workers comp, equipment, liability	0	12,344	12,000	344	103%
Medical device maintenance	0	0	2,000	-2,000	0%
Medical supplies	153	3,714	6,000	-2,286	62%
Operating contingency (TABOR) 3%	0	0	9,200	-9,200	0%
Personal protection equipment	0	0	1,000	-1,000	0%
Uniforms	1,523	1,863	5,000	-3,137	37%
Utilities	56	1,259	3,000	-1,741	42%
Volunteer benefits	1,784	9,857	25,000	-15,143	39%
Volunteer responder reimbursement	7	5,854	25,000	-19,146	23%
Total operations	4,201	44,396	99,350	-54,954	45%

Expenses - Training

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Continuing education	$0	$1,879	$4,000	$-2,121	47%
Driver training (EMR)	0	0	500	-500	0%
EMT training	0	19,672	20,000	-328	98%
Training devices, supplies, books	0	0	1,000	-1,000	0%
Training equipment - small	0	0	500	-500	0%
Total Training Expenses	0	21,551	26,000	4,449	83%

Expenses - Equipment

Expense Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Ambulance Computers	0	0	500	-500	0%
Ambulance fuel	221	930	2,000	-1,070	42%
Ambulance maintenance	145	759	2,000	-1,241	38%
Ambulance registration & licensing	0	675	500	175	135%
Communications	0	0	2,000	-2,000	0%
Facility	76	76	5,000	-4,924	2%
Small equipment	72	3,202	2,000	1,202	160%
Total Equipment Expenses	514	5,642	14,000	-8,358	40%

TOTALS & SUMMARY

Income & Expense Totals

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Income	$9,313	$329,137	$306,592	$22,545	107%
Total expenditures	9,129	126,460	216,930	-90,470	58%
EXCESS OF EXPENDITURES OVER REVENUES	184	202,677	89,662	113,015	58%

Other Financing Sources

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	Percent of Budget
Transfer to Capital Fund	0	$-215,916	-$170,000	-$45,916	127%

Total Funds

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
NET CHANGE IN FUNDS AVAILABLE	-$7,214	-$13,423	-$80,338	$66,915	127%
BEGINNING FUND BALANCE	$88,235	$94,444
ENDING FUND BALANCE	$81,021	$81,021

ARKANSAS VALLEY AMBULANCE DISTRICT
CAPITAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUNDS AVAILABLE
BUDGET VS. ACTUAL - CASH BASIS (NON-GAAP)
FOR THE ONE MONTH AND EIGHT MONTHS ENDED SEPTEMBER 30, 2024
Unaudited

INCOME

Revenues

Category	Current Month Total	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Revenues	0	0	0	0	0

EXPENSES

Loan, Building Costs & Improvements

Category	Current Month Total	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Loan Principal	$0	$150,000	$150,000	$0	100%
Loan Interest	1,128	3,613	9,500	(-5,887)	38%
Loan Costs	0	2,491	4,500	(-2,009)	55%
Building Costs and Improvements	0	187,137	170,000	17,137	110%
Total Expenditures	1,128	343,241	334,000	9,241	103%

TOTALS & SUMMARY

Income and Expense Totals

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Total Income	$0	$0	$0	$0	$0
Total Expenditures	1,128	343,241	334,000	9,241	103%
EXCESS OF EXPENDITURES OVER BUDGET	-1,128	-343,241	-334,000	9,241	103%

Other Financing Sources

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)	% of Budget
Loan Proceeds	$0	$150,000	$150,000	$0	100%
Transfer from General Fund	11,128	215,916	$170,000	45,916	127%
TOTAL OTHER FINANCING SOURCES	11,128	365,916	320,000	45,916	114%

Total Funds

Category	Current Month Actual	YTD Actual	2024 Adopted Budget	Variance Over (Under)
NET CHANGE IN FUNDS AVAILABLE	$10,000	$22,675	$-14,000	$36,675
BEGINNING FUNDS AVAILABLE	$26,994	$14,319
ENDING FUNDS AVAILABLE	$36,994	$36,994

ARKANSAS VALLEY AMBULANCE DISTRICT
INCOME AND EXPENSE DETAIL FOR SEPTEMBER 2024

AVAD Transaction Detail - Emergency Checking

Date	Description	Memo	Category	Amount
09/05/24	9197 Altitude Tire & Ftm	Med-3 Alignment	Equipment:Ambulance Maintenance	(145.00)
09/06/24	6300 Adobe Ftm	Adobe Software Access	Administration:Dues & Subscriptions	(29.99)
09/06/24	6300 Usps Po Xxxx7207 Ftm	Stamps	Administration:Postage	(29.20)
09/12/24	9197 Usps Po Xxxx7207 Ftm	PO Box Fees	Administration:Postage	(100.00)
09/16/24	9197 Wm Supercenter # Ftm	Misc. office supplies	Administration:Office Supplies	(22.63)
09/19/24	9197 Colorado Compres Ftm	O2 tank refills	Operations:Medical Supplies	(153.54)
09/24/24	9197 Amazon.com*ey8dm Ftm	Parking wheel stopper	Equipment:Small Equipment	(71.66)
09/24/24	9197 Amazon.com*z28hh Ftm	Desk chair	Administration:Office Equipment & Technology	(84.60)
09/25/24	9197 Sp Bttlfllngstns Ftm	Water Filter	Equipment:Facility	(75.99)
09/26/24	6300 Loaf N Jug 0055 Ftm	Post run bevgs.	Operations:Volunteer Reimbursement	(6.60)
09/30/24	Interest Posting	INTEREST POSTING	Revenue:Interest	0.02

AVAD Transaction Detail - Operating Checking

Date	Description	Memo	Category	Amount
09/03/24	Howard Volunteer Fire Departme	Donation for Bay Use	Operations:Facility Reimbursements	(500.00)
09/05/24	3298 Att* Bill Paymen Ftm	Monthly Cell - Med-1 & 3, office	Operations:Communications	(178.55)
09/08/24	3298 Picography Llc Ftm	Software Plug-in	Administration:Office Equipment & Technology	(7.99)
09/09/24	Zach Baird	AT&T FirstNet Reimbursement	Operations:Volunteer Benefits	(156.45)
09/11/24	Wright Express Fleet Debi Ach	Ambulance Fuel	Equipment:Ambulance Fuel	(163.93)
09/11/24	Lex Wayson	AT&T FirstNet Reimbursement	Operations:Volunteer Benefits	(156.45)
09/12/24	Lex Wayson	August Salary	Administration:Admin Staff Reimbursement	(2,946.06)
09/12/24	Trisha Litz	AT&T FirstNet Reimbursement	Operations:Volunteer Benefits	(156.45)
09/13/24	3298 Galls Ftm	Jackets	Operations:Uniforms	(667.51)
09/15/24	3298 Salida Clinic Ftm	Monthly billing	Operations:Volunteer Benefits	(845.00)
09/16/24	Alex Tonneson	AT&T FirstNet Reimbursement	Operations:Volunteer Benefits	(156.45)
09/16/24	Streamline	Web Svcs - Monthly Fee	Administration:Community Outreach	(84.00)
09/16/24	Novitas Hcclaimpmt Ach	Novitas Hcclaimpmt Ach	Revenue:Ambulance Svc. Fees	513.57
09/18/24	Lane Wilda	AT&T Reimbursement	Operations:Volunteer Benefits	(156.45)
09/19/24	Www Fm Xx Xxxx54 03	Transfer from savings	[Reserve Savings XX5403]	5,000.00
09/20/24	Nicole Lewis	AT&T FirstNet Reimbursement	Operations:Volunteer Benefits	(156.45)
09/24/24	Sangre De Cristo Elec Paymt Ach	Coaldale Station Electric	Operations:Utilities	(55.87)
09/25/24	3298 Galls Ftm	Jackets	Operations:Uniforms	(855.56)
09/26/24	Co Dept Revenue Taxpayment Ach	State Payroll Taxes	Administration:Payroll Taxes	(142.00)
09/26/24	Irs Usataxpymt Ach	Payroll Taxes	Administration:Payroll Taxes	(827.71)
09/27/24	Mobile Deposit	Ambulance Revenue Received	Revenue:Ambulance Svc. Fees	659.68
09/27/24	Wright Express Fleet Debi Ach	Ambulance Fuel	Equipment:Ambulance Fuel	(57.33)
09/27/24	Mobile Deposit	Ambulance Revenue Received	Revenue:Ambulance Svc. Fees	340.78
09/27/24	Novitas Hcclaimpmt Ach	Novitas Hcclaimpmt Ach	Revenue:Ambulance Svc. Fees	513.57
09/30/24	Interest Posting	INTEREST POSTING	Revenue:Interest	0.08

AVAD Transaction Detail - Reserve Checking

Date	Description	Memo	Category	Amount
9/16/2024	W&H LLC	Draw # 6 (final)	Capital Expenditures:Coaldale Facility	(25,827.05)
9/30/2024	Interest Posting	INTEREST POSTING	Revenue:Interest	0.19

AVAD Transaction Detail - Reserve Savings

Date	Description	Memo	Category	Amount
09/10/24	Fremont County T 1 Ach	August tax Revenue Received	Tax Revenue:Current Tax	4,470.90
09/10/24	Fremont County T 1 Ach	August tax Revenue Received	Tax Revenue:Specific Ownership	2,636.98
09/10/24	Fremont County T 1 Ach	August tax Revenue Received	Administration:County Treasurer Fees	(139.30)
09/10/24	Fremont County T 1 Ach	August tax Revenue Received	Tax Revenue:Current Interest	173.00
09/19/24	Www To Xx Xxxx77 00	Transfer	[Operating Checking XX7700]	(5,000.00)
09/30/24	Interest Posting	INTEREST POSTING	Revenue:Interest	4.02

INCOME

EXPENSES

TOTALS & SUMMARY

INCOME

EXPENSES

TOTALS & SUMMARY

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